Pre-Export Verification of Conformity

Email: pvoc@kebs.org
Tel: +254 20 6948 423 / 439 / 645/ 646 / 647 / 652 / 000
  • PVoC Overview
  • PVOC Requirements
  • PVOC zones Responsibilities
  • Inspection procedure for handling PVoC exempted goods
  • PVoC Responsibilities
General Overview of the PVoC Program

PVOC Program is a conformity assessment program applied to products at the respective exporting countries, to ensure their compliance with the applicable Kenyan Technical Regulations and Mandatory Standards or approved specifications.

Legal Basis of the PVoC Program

PVOC program was started on 29th September 2005 by KEBS, through the publication of Legal Notice No. 78 of 15th July, 2005 by the Minister for Trade and Industry. The program is also fully compliant with the provisions of Article 5 of WTO TBT Agreement.

Objectives of the program
  • To ensure quality of products, health and safety, and environmental protection for consumers.
  • To facilitate trade by ensuring that compliant goods are given expedited clearance at the port of entry.
  • To safeguard the country from unfair trade practices and dumping of substandard goods by ensuring that imported products comply with the same requirements to which locally manufactured goods are subjected.
  • To safeguard the country’s national security.
  • To prevent deceptive trade practices.
Operations of the Program
  • The program is operated by accredited third party inspections companies on behalf of KEBS.
  •  The world is divided into nineteen (19) regions based on proximity and trade volumes. In addition, the program provides for multiple partners in majority of the regions to enhance efficiency.
  • The basis of certification is Kenya standards or approved specifications.
Terms and Definition
  • PVOC – Pre-Export Verification of Conformity to Standards
  • COC – Certificate of Conformity
  • COI – Certificate of Inspection
  • COR- Certificate of Roadworthiness for Motor Vehicles
  • NCR- Non conformity Report
  • RFC- Request for Certification
  • IDF- Import Declaration Form
  • QMS- Quality Management System
  • PVOC Partners – KEBS – Appointed Inspection and Certification Companies.
  • PPB- Pharmacy and Poisons Board  PCPB- Pest Control Products Board
  • CA- Communications Authority of Kenya
  • KCAA- Kenya Civil Aviation Authority
  • DVS- Department of Veterinary Services
  • KEPHIS- Kenya Plant Health Inspectorate Service
  • Mobile Equipment- refers to used trailers, bulldozers, agricultural tractors, excavators, graders, moveable cranes and off-road vehicles
PVoC Agents for General Goods (Excluding Motor Vehicles, Mobile Equipment and Used Motor Vehicle Spare Parts)
Contacts details of the liaison offices for the contracted inspection companies for general goods and their Zones/ Countries of Responsibilities:
China Handsom Inspection & Certification Co. Ltd

No.5 Kirichwa Lane Court, Ngong Road, Kenya P.O.Box 24894-00502, Nairobi Email address: chinahansomkenya@gmail.com / africa@chic-global.com / wangdonghai@chicglobal.com / it@chic-global.com

China Certification & Inspection Group Inspection Co. Ltd

Fortis Suites, 3rd Floor, Hospital Rd, Upperhill, Nairobi

P.O Box 21641 – 00100

NAIROBI

Phone: +254-724-458752/ +254-722-926876/ +254-721-991492

Email: ccickenya@gmail.com

TUV Austria (Turk) Kenya Limited

Church Road, Westlands

Rahans Buildings, 1st Floor A2

P.o. Box 1, 00618 Nairobi Kenya. Tel +254721275287

E-mail: yanki.unal@tuv.at / nelson.mburu@gmail.com

SGS S.A

2nd Floor – North Wing, Victoria Towers,

Kilimanjaro Road, Upperhill,

P.O. Box 72118–00200

Nairobi, Kenya

E-mail: info.pvoc.kenya@sgs.com

Tel: 0709633000 / 0709633400 / 0709633402

World Standardization Certification & Testing Group (Shenzhen) Co. Ltd

Ole Dume Road, Monomotapa Court

P.O. Box 1822-00100 Nairobi, Kenya

Email: harold@wsct-kenya.com / info@wsct-kenya.com / fengbing.wang@wsct-cert.com

Tel: + 254 705 111 120

PVOC CONTRACTORS
CHIC
CONTRACTOR PROVINCE PHYSICAL ADRESS  POSTAL CODE EMAIL CONTACT PERSON
CHIC Beijing No.7 Jianguomen Inner Street, Dongcheng District, Beijing China 100005 ad@chic-global.com / it@chic-global.com +86 16619862688 Mr.Wang
CHIC Xinjiang : No. 387, Xihong East Road, Shuimogou, Urumqi 830017 xinjiang@chic-global.com +86 13969867052 Miss Wu
CHIC Inner Mongolia 175 Zhaowuda Road, Hulun Road, Saihan, Hohhot 10020
TUV
CONTRACTOR PROVINCE PHYSICAL ADRESS  POSTAL CODE EMAIL CONTACT PERSON
TUV JIANGSU No. 11 Gongzheng Road, Taicang City, Jiangsu Province, P/C 215488, P.R. China. 1106 eason.chen@cn.tuvaustria.com (1860) 660-5157  Eason Chen
TUV SHANGAI Room 12D, Orient Century Building, No. 345 Xian Xia Road, Shanghai 200336 jieyu.ma@cn.tuvaustria.com +86 186 1601 6209 Jieyu Ma
TUV ANHUI No. 127, Shanmen South Road, Ningguo City, Anhui 242399 candy.lu@cn.tuvaustria.com +86 189 2997 3208 Candy Lu
TUV HUBEI Room 5306, Guangfa building, No. 737, Jianshe Avenue, Jianghan District, Wuhan City, Hubei Province, P/C 430022 elaine.peng@cn.tuvaustria.com  +86 130 1607 5613 Elaine Peng
TUV TIBET Building 3, No. 228, South Fourth Road, Economic and Technological Development Zone, Chengdu
Economic and Technological Development Zone, Sichuan Province
610105 tina.wei@cn.tuvaustria.com +86 195 4280 3428 Tina Wei
TUV SICHUAN Building 3, No. 228, South Fourth Road, Economic and Technological Development Zone,
Chengdu Economic and Technological Development Zone, Sichuan Province
610105 vanessa.wang@cn.tuvaustria.com +86 150 2107 2272 Vanessa Wang
SGS
CONTRACTOR PROVINCE PHYSICAL ADRESS  POSTAL CODE EMAIL CONTACT PERSON
SGS Argentina SGS Argentina SA Tronador 4890 – Piso 9° Buenos Aires, C1430DNN Argentina 4890 laura.decesare@sgs.com  +549 11 6715144   / +5411 4124 2098
SGS Austria SGS Austria Controll-Co. Ges.m.b.H. Grünbergstrasse 15 Vienna, Austria 1120 eva.ulreich@sgs.com +43 1 512 2567 5302 Eva Ulreich
SGS Bahrain SGS Near East FZCO – Bahrain Flat No. 31 & 32, 3rd Floor, Building 256, Road 3605, Area 336 Adliyah Bahrain 3605 anand.nair@sgs.com +971 4 8809393 Anand Nair
SGS Belgium SGS Belgium NV SGS House – Noorderlaan 87 (RPR Antwerpen BTW BE 0404.882.750) Antwerp, 2030 Belgium 2030 Anne.Thompson@sgs.com +32 3 5454430 Anne Thompson
SGS Bulgaria SGS Bulgaria Ltd. Megapark Business Centre Floor 6, Office C 115G Tsarigradsko Shosse Blvd.Sofia, 1784,Bulgaria 1784 mariana.stoyanova@sgs.comelena.yolovska@sgs.comsilvia.kitanova@sgs.com +359 2 91015 Mariana Stoyanova, Elena Yolovska, Silvia Kitanova
SGS Canada SGS Canada Inc.6755 Mississauga Road, Suite 204 Mississauga, Ontario, L5N 7Y2 Canada 6755 Wendy.Jaramillo@sgs.com +1 (305) 459 7391 Wendy Jaramillo
SGS Chile SGS Chile Puerto Madero #130, Pudahuel Santiago, 9020000 Chile 9020000 Carlos.duarte@sgs.com +56 2 8989543 Carlos Duarte
SGS Colombia SGS Colombia S.A.S Carrera 100 No. 25C – 11 Bogota Colombia 100 Astrid.jimenez@sgs.com +5743201080 / ext 4124 Astrid Jimenez
SGS Costa Rica SGS Central America S.A.Oficentro La Sabana. Torre 1,Piso 4, Santa Lucia San Jose Costa Rica stacy.aguilar@sgs.com , miriam.chang@sgs.comkaren.ochoa@sgs.com +507 317 4800 / +507 317 4822 Stacy Aguilar / Miriam Chang/ Karen Ochoa
SGS Czech SGS Czech Republic s.r.o.K Hájům 1233/2 Prague, 155 00 Czech Republic 15500 milana.rousova@sgs.com +420 234 708 141 Milana Rousova
SGS Denmark  SGS Danmark A/S Cph Business Park Stamholmen 153, 2 Hvidovre, DK – 2650 Denmark 2650 dk.gis@sgs.com +45 23403473 / +45 41143274 Marianne Voorhoeve, Charlotte Bjerghave, Birgit Jensen
SGS Dominican Republic JOHANSEN & CO C. POR A.Luis F. Thomen # 409 P.O. Box 85 Santo Domingo Dominican Republic 85 Karen.ochoa@sgs.com , stacy.aguilar@sgs.com +50762080569 / +50769813679 Karen Ochoa / Stacy Aguilar
SGS El Salvador AGENCIAS NAVIERAS Y SUPERVISIONES S.A. DE C.V. Calle Juan Jose Cañas #448 Colonia Escalon San Salvador 448 Karen.ochoa@sgs.com +507 62080569 Karen Ochoa
SGS Finland SGS Finland Oy Takomotie 8 Helsinki, 00380 Finland 380 sca.gis@sgs.com +46 31 755 05 00 Hannah Tyren, Malene Elfstrand, Karl Andersson, Patrik Gustavsson
SGS France Groupe SGS France  29 Avenue Aristide Briand 94111 Arcueil Cedex France 94111 mary.senigou@sgs.comlamine.ndoye@com> +33 1 41 24 87 25 / +33620098694 / +33 1 41 24 86 39 Mary Senigou ,  Lamine Ndoye
SGS Germany SGS Group Germany Heidenkampsweg 99 20097 Hamburg Germany 20097 meike.specht@sgs.com +49 40 30101 417 Meike Specht
SGS Greece SGS Greece S.A.2 Parnassou Street & 217 Kifissias Avenue Maroussi Athens, 15124 Greece 15124 Grigoris.Avramidis@sgs.comdimitris.kostopoulos@sgs.com +30 210 5720777 (ext. 113) / +30 210 5720777 (ext. 131) Grigoris Avramidis / Dimitris Kostopoulos
SGS Guatemala SGS de Guatemala, S.A. 6a Calle 14-08 Zona 13Ground Guatemala City, 1013 Guatemala 1013 karen.ochoa@sgs.com  +507 6208 0569 Karen Ochoa
SGS Honduras SGS de Guatemala, S.A. 6a Calle 14-08 Zona 13Ground Guatemala City, 1013 Guatemala 1013 karen.ochoa@sgs.com +507 6208 0569 Karen Ochoa
SGS Hungary SGS Hungaria Kft Siraly utca 4 Budapest, 1124 Hungary 1124 nora.groger@sgs.com +36 1 309 33 91 / +36 1 309 33 33 Nora Groger
SGS India SGS India Private Limited SGS House 4B, Adi Shankaracharya Marg, Vikhroli (West) Mumbai, Maharashtra, 400 083 India 400083 sunil.yeole@sgs.commikin.shah@sgs.comSandeep.deshmukh@sgs.com +91 9004494157 / +91 8980022044 / +91 88796 54576 G22 /+91 22 6640 8835 Sunil Yeole, Mikin Shah, Sandeep Deshmukh
SGS Indonesia SGS Indonesia The Garden Centre 2nd floor Cilandak Commercial Estate Jarkata Selatan, Special Cpaital Region of Jakarta, 12560 Indonesia 12560 Maria.Mally@sgs.comhanum.putri@sgs.com +62 21 7818111/ +62 21 7800 561 Maria Mally, Hanum Putri
SGS Iran SGS Iran Limited Tehran No. 47, Ahmad Ghasir St. Arjantine Suare Tehran, 1514843133, Iran 1514843133 shahab.ghahremani@sgs.com +98 21 88542400 (353) / +98 21 88736075 Shahab Ghahremani
SGS Italy SGS Italia S.p.A. Via Caldera, 21 Milan, Lombardy, 20153 Italy 20153 Daniela.Andreoli@sgs.com +39 348 4403174 Daniela Andreoli
SGS Japan SGS Japan Inc. 134, Godo-ocho, Hodogaya-ku Yokohama Business Park North Square I 5F Yokohama, 240-0005 Japan 240-0005 Taku.Sato@sgs.comjppca@sgs.com +81 45 393 5105 / +81 45 330 5019 Taku Sato
SGS Jordan SGS Jordan Co. Amma, Al-Jbeiha, Yajouz Street Caracas Buildingg, Entrance No1, 3rd Floor, Office 311 Amman, 11193 Jordan 11193 asalieh.alsharif@sgs.com   +962 6 5377355 / +962 6 5377356 Asalieh AlSharif
SGS Kenya SGS Kenya Limited Victoria Towers Kilimanjaro Ave Upper Hill Nairobi, 00200 Kenya 200 hellen.achieng@sgs.com  +254 745348362 Hellen Achieng
SGS Korea SGS Korea Co., Ltd 12F, Chongryong Bldg., 257 Hangang-daero, Yongsan-gu Seoul, 04322 Korea 4322 Kolleen.Lee@sgs.com  +82 31 460 8086 Lee Kolleen
SGS Kuwait SGS Kuwait W.L.L. 7th floor, Hammoudah Tower Gulf Road, Fahaheel Kuwait City, 61008 Kuwait 61008 waseem.mahmoud@sgs.comanand.nair@sgs.com +965 25302696 / +971 4 8809393 / +965 25302643 / +971 4 8809008 Waseem Mahmoud / Anand Nair
SGS Lebanon SGS Liban S.A.L. 2/F Tanios Saba Building Ibrahim Pacha Street Medawar Beirut, 2038 3054 Lebanon 2038 3054 mireille.azar@sgs.com +961 1 580030 / +961 1 580010 Mireille Azar
SGS Lithuania SGS KLAIPEDA LIMITED Silutes pl. 119, Klaipeda 95112 Lithuania 95112 tatiana.maltseva@sgs.com +7 495 775 44 55 / 7 495 775 44 50 Tatiana Maltseva
SGS Luxembourg Malaysia SGS Malaysia Sdn. Bhd. Lot 3 & Lot 4, Persiaran Jubli Perak, Seksyen 22 Shah Alam, Selangor, 40300 Malaysia 40300 Anne.thompson@sgs.com,  mia.rahman@sgs.compushpa.ramakrishnan@sgs.comila.ibrahim@sgs.com +32 3 5454430/+603 2783 8500/+32 3 545 44 06/+603 3165 0063 Anne Thompson, Mia Rahman, Pushpa Ramakrishnan, Ila Ibrahim
SGS Mauritius SGS LIAISON OFFICE BP 5556 126, RUE 42-098 Nouakchott Mauritania 42-098 darren.diederiks@sgs.com +27 11 800 1000 / +27 11 800 1003 Darren Diederiks
SGS Mexico SGS deMexico S.A de C.V. Volcan 15, Piso 5, Col. Lomas de Chapultepec Tercera Seccion, Miuel Hidalgo, Mexico City, 11000 Mexico 11000 jair.delgado@sgs.com 52 55 5387 2100 Ext. 14152 / +52 55 5387 21 77 Jair Delgado
SGS Mozambique SGS MOZAMBIQUE LDA Avenida da Namaacha km 1.5, nº 8274 Cidade de Maputo Maputo, 1116 Mozambique 1116 darren.diederiks@sgs.com +27 11 800 1000 / +800 100327 11 Darren Diederiks
SGS Nambia SGS Woodmead-Connectivity & products, Building No. 1 Harrowdene Office Park Western Service Road Woodmead, Sandton Western Service Road Woodnead 2191 South Africa 2191 darren.diederiks@sgs.com +27 11 800 1000 / +27 11 800 100 Darren Diederiks
SGS Netherlands SGS Nederland B.V. Malledijk 18 Spijkenisse, 3208 LA Netherlands 3208 nl.tfs@sgs.com  +31 181 693 971  Cengiz Kayaalp, Annecarlijn de Vries
SGS Nicaragua SGS de Guatemala, S.A. 6a Calle 14-08 Zona 13Ground Guatemala City, 1013 Guatemala 1013  Karen.ochoa@sgs.comStacy.aguilar@sgs.com 507 317 4822 Ext. 110 /+507 6208 0569/ +507 6981 3679 Karen Ochoa, Stacy Aguilar
SGS New Zealand SGS New Zealand Limited Level 7, 1 Albert Street Auckland Central Auckland, 1010 New Zealand 1010 Grace.Victorio@sgs.com +64 9 635 0233 Grace Victorio
SGS Norway SGS Norge AS Nordic House Litlas 18 Mongstad, NO-5954, Norwar 5954 sca.gis@sgs.com  +46 31 755 05 00 Hannah Tyren, Malene Elfstrand, Karl Andersson, Patrik Gustavsson
SGS Oman SGS Gulf Limited (Oman) A Division of Atyab Technical Services Villa No 979, Way No. 3213, Al Ghbra P.O. Box: 502, Postal Code 130, Al Azaiba Muscat Oman 130 anand.nair@sgs.com +971 4 8809393 Anand Nair
SGS Panama SGS Panama Control Services Inc. Ovidio Saldana St # 235 First Floor Office A City of Knowledge, Clayton Panama City Panama 235 Karen.ochoa@sgs.comStacy.Aguilar@sgs.com +507 6208 0569/ +507 317 4822 Ext. 110/ +507 6981 3679 Karen Ochoa, Stacy Aguilar
SGS Peru SGS Callao Av. Elmer Faucett 3348 Callao, 07031 Peru 3348 Carlos.duarte@sgs.com +56 2 8989543/ +56 2 898 95 58 Carlos Duarte
SGS Philippines rachel.solano@sgs.com +632 848 0755 / +632 848 0777 Rachel Solano
SGS Poland SGS Poland Sp. z o.o. Jana Kazimierza 3 Warsaw, 01-248 Poland 01-248 Coc.pl@sgs.com +48 58 661 07 42 / +48 58 661 07 41 / +48 58 661 07 43 / +48 691 767 285 Malgorzata Tukalska, Małgorzata Lademann, Małgorzata Szurek, Krzysztof Toczek
SGS Portugal SGS Portugal – Sociedade Geral de Superintendência S.A. Polo Tecnológico de Lisboa Rua Cesina Adães Bermudes, Lote 11 Lisbon, 1600-604 Portugal 1600-604  ario.horta@sgs.comcarla.ferreira@sgs.com +351 217 104 225 / +351 217 157 524 Mário Horta, Carla Ferreira
SGS Qatar SGS Qatar W.L.L. 9th Floor, Al Mana Tower Airport Road Doha Qatar anand.nair@sgs.com +971 4 8809393 / +971 4 8809008 Anand Nair
SGS Russia SGS Vostok Limited 18 Andropova Prospect (bldg 7) Moscow, 115432 Russian Federation 115432 tatiana.maltseva@sgs.com +7 495 775 44 55 / +7 495 775 44 50 Tatiana Maltseva
SGS Saudi Arabia SGS Inspection Services Saudi Arabia Ltd. SGS Building, Road 112 Cross 293 Third Support Industries, Jubail Industrial Area P.O. Box 725 Jubail, 31951 Saudi Arabia 31951 Eihab.Dowidar@sgs.com, anand.nair@sgs.com +971 4 8809393 / +966 11 293 4235 ext. 103 /  +971 4 8809008 Anand Nair, Eihab Dowidar
Saudi Arabia 4th Floor, Suite # 423 Business Plaza Center, East Tower Al Khalefah Aboobakr Al Seddeq St (2) Madina Road (South Bound), Al Sharafiyah Dist. / 2, Jeddah, 21453 Saudi Arabia 423
Saudi Arabia Ameer Naif Street – 1 (A) Street No. 4, Al Faiha P.O. Box: 333 Ras Tanura, 31941 Saudi Arabia 31941
Saudi Arabia Alrabiah Building 3rd Floor, Office# 304, Building Number 3502 Wadi Alneer Street, Olaya District Riyadh, 12211 Saudi Arabia 12211
SGS Singapore SGS Testing & Control Services Singapore Pte Ltd 30, Boon Lay Way, #03-01 Singapore, 609957 Singapore 609957 Tan.MeiLing@sgs.comPCA.Singapore@sgs.com +65 6379 0168 / +65 6379 0111 / +65 6779 0527 Tan Mei Ling, General Mailbox
SGS Slovakia SGS Slovakia spol. s r.o. Kysucká 14 Košice, 040 11 Slovakia 4011 Dana.justinova@sgs.comPeter.takacs@sgs.comTomas.takacs@sgs.com +421 55 78361 25 / +421 55 78361 25 / +421 (55) 7836121/ +421 55 78 361 20 Dana Justinova, Peter Takacs, Tomas Takacs
SGS South Africa SGS Woodmead – Connectivity & Products Building No. 1, Harrowdene Office Park Western Service Road Woodmead, Sandton Western Service Road Woodmead, 2191 South Africa 2191 darren.diederiks@sgs.com +27 11 800 1000 / +27 11 800 1003 Darren Diederiks
SGS Spain SGS Environmental Analytics B.V. Calle Trespaderne, 29. Edif. Barajas 1.Barrio Aeropuerto 28042, Madrid 28042 ester.alvarez@sgs.com +34 609 512 673 Ester Alvarez
SGS Sweden SGS SWEDEN AB Olaus Magnus Väg 27 Linköping, 583 30 Sweden 58330 sca.gis@sgs.com  +46 31 755 05 00 Hannah Tyren, Malene Elfstrand, Karl Andersson, Patrik Gustavsson
SGS Switzerland SGS Headquarters 1 Place des Alpes P.O. Box 2152 1211 Geneva 1 Switzerland 2152-1211 Lulzim.Jashari@sgs.comch.gis.zh@sgs.com +41 44 445 17 23 / +41 44 445 17 22 Lulzim Jashari
SGS Syria SGS- ICS Syria (International consulting Services) Syria Av. Shakib Arslan 2 Damascus, Syria ammar.kayal@sgs.com +963 11 3312192 / +963 11 3319180 Ammar Kayal
SGS Thailand SGS Thailand Limited 100 Nanglinchee Road Chongnonsee, Yannawa Bangkok, 10120 Thailand 10120 TFS.Thailand@sgs.com , Sirikul.Kititharakul@sgs.com +66-2-6781813 / +66-2-6781515 Sirikul Kititharakul
SGS Turkey SGS Supervise Gözetme Etüd Kontrol Servisleri A.S. Bağlar Mah. Osmanpaşa Cad. No: 95 İş İstanbul Plaza A Girişi, Güneşli Istanbul, 34209 Turkey 34209 esin.bender@sgs.com +902123684000 / +902122964782 Esin Bender
SGS UAE SGS Gulf Limited S3A1SR01, JAFZA Business Showroom, P.O.Box: 18556 Jebel Ali Free Zone – South Dubai United Arab Emirates 18556 sithara.hatim@sgs.comanand.nair@sgs.com +971 4 8809393 / +971 4 8809008 Sithara Hatim, Anand Nair
UAE DAFZ- 5WA, Office #626, Al Quds Street Dubai Airport Free Zone Dubai United Arab Emirates,
UAE Mussafah Industrial Area – Agility – PJSC -Plot #1 Abu Dhabi United Arab Emirates,
UAE Bin Sagar Tower, 2nd Floor-204, Najda Street Abu Dhabi United Arab Emirates
UAE Ramsis Engineering Compound, Ruwais Light Industrial Camp Ruwais United Arab Emirates,
UAE Jafza One Building, Tower A -1221 Jebel Ali Free Zone Dubai United Arab Emirates
SGS Ukraine FE SGS Ukraine 103, Chornomorskogo kozatstva str. Odesa, 65003 Ukraine 65003 nadezhda.kuzmenko@sgs.com  +38 48 7869600 / +38 48 7869027 Nadezhda Kuzmenko
SGS Uruguay SGS URUGUAY LIMITADA Avenida Alfredo Arocena 1964 Montevideo, 11500 Uruguay 11500 laura.decesare@sgs.com  +5411 4124 2098 /+549 11 67151448 Laura De Cesare
SGS USA SGS North America Inc. 201 Route 17 North 7th and 8th Floors Rutherford, New Jersey, 07070 United States, 07070 Wendy.Jaramillo@sgs.com +1 (305) 459 7391 Wendy Jaramillo
SGS USA 291 Fairfield Avenue Fairfield, New Jersey, 07004 United States, 07004
SGS USA 3828 Hughes Ct., Suite 207 Dickinson, Texas, 77539 United States, 77539
USA 20535 Belshaw Avenue Carson, California, 90746 United States 90746
USA 35 East Uwchlan Avenue, Suite 306 Exton, Pennsylvania, 19341 United States, 19341
USA 10300 Town Park Drive, 3rd Floor  Houston, Texas, 77072 United States, 77072
USA 2304 East Burton Street Sulphur, Louisiana, 70663 United States, 400 Poydras Street 1350 New Orleans, Louisiana, 70130 United States, 70663
USA 1910 50th St. West Williston, North Dakota, 58801 United States, 58801
USA 3845 North Business Center Drive 115 Tucson, Arizona, 85705 United States, 85705
USA 206 SW 8th Street Suite 108 Bentonville, Arkansas, 72712 United States, 72712
USA 328 Stafford Forge Road West Creek, New Jersey, 08092 United States, 08092
USA 2800 Loop 197 South Texas City, Texas, 77590 United States, 77590
USA 2759 Battleground Road Vopak Deer Park Terminal Deer Park, Texas United States, 2759
USA 951 Kimball Lane Suite 122 Verona, Wisconsin, 53593 United States, 53593
USA 1503 South US Highway 301 Suite E01 Tampa, Florida, 33619 United States, 33619
USA 1100 Southeast 24th Street Ground Floor Fort Lauderdale, Florida, 33316 United States, 33316
USA 763 South Main Street Mansfield, Pennsylvania, 16933 United States, 16933
USA 47649 US Hwy 14 Aurora, South Dakota, 57002 United States, 57002
USA 900 Georgia Ave. Industrial Services Deer Park, Texas, 77536 United States, 77536
USA 6601 Kirkville Road East Syracuse, New York, 13057 United States, 13057
USA 366 South Abbott Avenue Milpitas, California, 95035 United States, 95035
USA 5024 Departure Drive, Suite A Raleigh, North Carolina, 27616 United States, 27616
USA 1741 W. University Drive #149 Tempe, Arizona, 85281 United States, 85281
USA 2828-C Queen City Drive Charlotte, North Carolina, 28208 United States, 28208
USA 367 West Main Street, Unit C Northborough, Massachusetts, 01532 United States, 01532
USA 17485 Opportunity Avenue, Suite 1B Baton Rouge, Louisiana, 70817 United States, 3180 Peger Road Fairbanks, Alaska, 99709 United States, 99709
USA 1600 Shore Road, Suite H Naperville, Illinois, 60563 United States, 900 Georgia Ave. Technical Staffing Services Deer Park, Texas, 77536 United States, 77536
USA 7769 NW 48th St. Suite 250 Miami, Florida, 33166 United States, 33166
USA 75 State Street Suite 100 Boston, Massachusetts, 02109 United States, 02109
USA 6 Resnik Road Suite 106 Plymouth, Massachusetts, 02360 United States 02360
SGS Vietnam SGS Vietnam Ltd. 198 Nguyen Thi Minh Khai Street District 3  Ho Chi Minh City Vietnam 198 sa.tranlinh@sgs.com  +84 28 3935 1920  / +84 28 3935 192 Sa TranLinh
CCIC
CONTRACTOR PROVINCE PHYSICAL ADRESS  POSTAL CODE EMAIL CONTACT PERSON
CCIC YUNNAN No.3 Rixinzhong Road,Kunming operation support by Guangdong branch insp@cq.ccic.com

LIJIEBIN@CCICGD.COM

18696647979 Qing Wei, Jiebin Lin
CCIC GUIZHOU 15th floor,building1(Chitianhua mansion, No.28(Western r&d base),Yangguan avenue, Guanshanhu district,Guiyang city,Guizhou, (operation support by Shenzhen branch) henry.chen@sz.ccic.com 13798542749 Hongming Chen
CCIC HUNAN No.161 Yuhua District Changsha,Hunan, (operation support by Fujian branch Liuxf@fj.ccic.com 15060069269 Xiaofang Liu
CCIC  JIANGXI        No.145,Hongduzhng Avenue,Nanchang,Jiangxi, (operation support by Xiamen branch) zhengyx@xm.ccic.com 18905921351  Yongxun Zheng
CCIC ZHEJIANG       9/10F,Yaojiang Developement Center, No.305,Huancheng Road,Hangzhou, zhangyz@zj.ccic.com 0571-56505258, 13777835590 Kelly Zhang,  Xinxiang Gao
CCIC QINGHAI No.23,Lirang Street,chengzhong district,Xining , city,Qinghai, (operation support by Anhui branch), wangying@ccicshanghai.com  , ahccic@126.com 1381813873, 15855109321 Ying Wang, Jinjuan Ming
CCIC  SHAANXI Training Center,No.8 Yifen Street,Taiyuan,No.10,Hanguang  North Road Xi’an , jessica@sn.ccic.com 13669288653 Juanjuan Zhang
CCIC  HEBEI No.2 Xiangyi Road Youyi Street(north),Shijiazhuang City,Hebei hebccic@163.com 13503112025 Jie Liu
CCIC GANSU  No.387 Jiayuguan East Road,Lanzhou,Gansu (operation support by Chongqing branch) insp@cq.ccic.com 18696647979 Qing wei
CCIC SHANDONG No.85 South Fuzhou Road,Qingdao,Shandong liujl@sd.ccic.com  , zhangrui@sd.ccic.com 13583276665 , 18354270714 RuiZhang, Jialin Liu
CCIC HENAN (operation support by Tianjin branch) ccic_tj@163.com 13702104369 Yaqi Li
WSCT
CONTRACTOR PROVINCE PHYSICAL ADRESS  POSTAL CODE EMAIL CONTACT PERSON
WSCT GUANGDONG ada@wsct-cert.com , fengbing.wang@wsct-cert.com ,  fengwu.rao@wsct-cert.com (+86 17312303760) , (+8619530773961) Ada, Kallen, Rao Fengwu
WSCT HAINAN angel.zhong@wsct-cert.com ,  sara@wsct-cert.com , feng.li@wsct-cert.com (+86 18126234944) , (+86 18818695633) , (+86 18674103819) Zhong Ting, Sara, Li Feng
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PVOC PROGRAM OPERATIONS MANUAL VERSION 13

Application for registration of manufacturers importing raw materials, machinery and parts thereof for own use

PVOC Program is a conformity assessment program applied to products at the respective exporting countries, to ensure their compliance with the applicable Kenyan Technical Regulations and Mandatory Standards or approved specifications.

It was started on 29th September 2005 by KEBS, through the publication of Legal Notice 78 of 28th April, 2020 by the Minister for Trade and Industry. The program is also fully compliant with the provisions of Article 5 of WTO TBT Agreement.

Click the Links below to Download the respective Documents:

  1. PVOC PROGRAM OPERATIONS MANUAL VERSION 13
  2. Product Registration Application Form and Product Registration Guidelines
  3. Procedure on handling of imports without certificate of conformity
  4. Petroleum products inspection operation manual
  5. Manufacturers Applications Form for PVOC Exemption
  6. ISM APPLICATION FORM
  7. REGISTRATION AS AN IMPORTER OF USED TEXTILES AND/OR USED SHOES APPLICATION FORM
  8. Annex B-REVISED APPLICATION FORM
The PVoC Contractors have been allocated zones of responsibilities as detailed in the table below:
Zone No. Countries / Province In The Zones Contractor
2 China (Hong Kong, Guanxi, Guangdong, Fujian, Hainan and Taiwan) World Standardization Certification & Testing Group (Shenzhen) Co. Ltd
3 China (Yunnan, Guizhou, Hunan, Jiangxi and Zhegiang) CCIC
4 China (Tibet, Sichuan, Hubei, Anhul, Jiangsu and Shanghai) TUV Austria Turk
5 China (Qinghai, Gansu, Shanxi, Shaanxi, Hebei, Shandong and Henan) CCIC
6 China (Xinjiang, Inner Mongolia, Ningxia, Liaoning, Tianjin, Jilin, Heilongjiang and Mongolia) China Hansom Inspection & Certificate Co. Ltd
7 India, Pakistan, and Sri Lanka SGS
8 Japan, Korea South, Indonesia, Malaysia, Philippines, Thailand, Singapore, Vietnam, and Cambodia SGS
9 Mexico, Guatemala, El Salvador, Honduras, Nicaragua, Costa Rica, Panama, Venezuela, Colombia, Brazil, Ecuador, Peru, Bolivia, Paraguay, Uruguay, Argentina, Chile, Cuba, Jamaica, Guyana, and Dominican Republic SGS
10 United States of America and Canada SGS
11 Lithuania, Belarus, Ukraine, Georgia, Armenia, Azerbaijan, Turkmenistan, Uzbekistan, Kazakhstan, Kyrgyzstan, Tajikistan, Russia, Turkistan, Czech Republic, Slovakia, Hungary, Bulgaria, and Poland SGS
12 Turkey, Greece, Cyprus, Spain, Portugal, and Malta SGS
13 Italy, France, Switzerland, Belgium, Luxembourg

Liechtenstein, Germany, Austria, and Netherlands

SGS
14 Norway, Sweden, Finland, and Denmark SGS
15 Iran, Iraq, Saudi Arabia, Oman, Jordan, Syria

Lebanon, Yemen, Bahrain, Qatar, and Kuwait

SGS
16 United Arab Emirates SGS
18 Mozambique, Namibia, Lesotho, South Africa

Namibia, Swaziland, and Mauritius

SGS
Countries NOT subject to PVoC Program (Goods from these countries to be subjected to destination inspection)
Zone No. Zone Countries
1 Indian Subcontinent Afghanistan, Bangladesh, Myanmar, Nepal
2 Far East North Korea
3 Australia, New Zealand and Polynesia Islands Australia, New Zealand, Papua New Guinea, Polynesia Islands, Samoa
4 Ex-Soviet Union Republics Estonia, Latvia
5 Eastern Europe Albania, Bosnia- Herzegovina, Croatia, Macedonia, Moldova, Montenegro, Serbia, Slovenia, Romania
6 Nordic Countries Iceland
7 Middle East Israel
8 Maghreb Countries Algeria, Morocco, Western Sahara
9 North Africa Chad, Djibouti, Egypt, Eritrea, Ethiopia, Libya, Sudan, Tunisia
10 West Africa Benin, Burkina Faso, Cameroon, Cape Verde, Cote D’Ivoire, Equatorial Guinea, Gambia, Ghana, Guinea, Guinea Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone, Togo
11 Central Africa Angola, Central Africa Republic, Congo Brazzaville, DRC, Gabon
12 Southern Africa Botswana, Madagascar, Malawi, Seychelles, Zambia, Zimbabwe
13 United Kingdom and Ireland United Kingdom and Ireland
1.0 PURPOSE

This procedure defines how PVOC exempted goods are handled at the Port of entry by KEBS.

2.0 SCOPE

This procedure applies to PVoC exempted goods imported through customs gazetted entry points in Kenya manned by KEBS.

3.0 TERMINOLOGY
3.1 Definition of terms used

For the purpose of this procedure the following terms shall be applied.

3.1.1 Pre- Export Verification of Conformity to Standards Programme (PVoC):

Is a conformity assessment procedure applied on goods destined to Kenya in the country of supply/ origin by KEBS appointed inspection agents to assess their compliance with applicable Kenya Standards or approved specification.

3.1.2 PVoC Exempted goods:
Are raw materials, machines and spares imported by registered local manufacturers; products certified by KEBS under the Diamond Mark of quality product certification and products waived by Government through the cabinet secretary Industry, Trade and cooperative Development.

3.1.3 Inspection:
Is examination of a product design, product, service, process or plant, and determination of their conformity with specific requirements or, on the basis of professional judgment, with general requirements.

3.1.4 Document Verification
Is the process of comparing two or more documents to ensure accuracy, correctness or truth of information.

3.1.5 Diamond Mark of Quality Permit
Is a Permit issued to manufacturers (or authorized representatives) of products meeting KEBS product certification scheme.

3.2 Abbreviations and acronyms

3.2.1 KEBS Kenya Bureau of Standards

3.2.2 DI- QA & I– Director Quality Assurance and Inspection

3.2.3 HOD INS – Head of Department, Inspection

3.2.4 INS-O – Inspection Officer

3.2.5 OIC – Officer In-Charge of Port of Entry

3.2.6 CoC– Certificate of Compliance

3.2.7 KEBS CD- KEBS Consignment Document created in the National Single Window for cargo clearance

3.2.8 UCR- Unique Consignment Reference

3.2.9 KRA-DPC- Kenya Revenue Authority, Document Processing Centre.

4.0 REFERENCES

This procedure makes reference to the following documents, which form part of the KEBS QMS documentation

4.1 ISO 9001:2008, Quality Management Systems-requirements

4.2 ISO/IEC 17020:2012 Conformity assessment – Requirements for the operation of various types of bodies performing inspection

4.3 ISO/IEC 17000:2004 Conformity assessment – Vocabulary and general principles

4.4 The Standards Act Cap 496, Laws of Kenya

4.5 Legal Notice Number 78 of July 2005 CAP 496, Laws of Kenya

5.0 PRINCIPAL RESPONSIBILITIES

5.1 DI- QA& I – Shall be responsible for the authorization and administration of this procedure.

5.2 HOD INS – Shall be responsible for the implementation and maintenance of this procedure.

5.3 OIC – Shall be responsible for implementation of this procedure at his or her station.

6.0 PROCESS DETAILS

6.1 Registration of Manufacturers/ Diamond Mark Certified Goods.

6.1.1 Local manufacturers may apply in prescribed forms refer to Annex 1, to KEBS for authority to import raw materials, machines and spares without going through the PVoC programme.

6.1.2 KEBS shall review and issue PVoC exemption certificates to qualified manufacturers within 5 working days.

6.1.3 PVoC exemption certificates (refer to Annex 2) shall give descriptions as well the HS codes of products exempted from the PVoC programme. The certificate shall be valid for 12 months and may be renewed upon application.

6.1.4 KEBS shall maintain a register of products/ machines exempted from PVoC for each manufacturer.

6.1.5 KEBS shall maintain a register of Diamond Mark certified products.

6.2 Authorization to import goods for National project without going through PVoC

6.2.1 Contractors engaged by the Government of Kenya to execute National projects and importers of goods and vehicles deemed to be imported in the national interest may apply to the Cabinet Secretary for Industry, Trade and Cooperatives for waiver of PVoC requirements.

6.2.2 Application for waiver of PVOC requirements for goods being imported for national project/ interest shall be made through the Government Ministry under which the project/interest is resident.

6.2.3 The Ministry of Industry, Trade and Cooperatives shall issue letters waiving the PVoC requirements for goods that have been waived.

6.3 Clearance of PVoC exempted Goods at the Port of Destination in Kenya by KEBS

6.3.1 Clearing agent/ Importer shall be required to create KEBS CD.

6.3.2 Clearing agent/ Importer shall present PVoC exemption certificate or Waiver letter or Diamond Mark of Quality Permit and registered customs entry amongst other import documents to INS-O at the exemptions handling desk established at the port of entry for verification.

6.3.3 INS-O shall carry out document verification. Where ALL the goods/ items declared in registered customs entry are in the PVoC Exemption certificate or Waiver letter or Diamond Mark Permit, the INS-O shall forward the report to OIC recommending issuance CoC within 1 hour of verification.

6.3.4 The HOD-INS or his designate shall then approve issuance of CoC and uploading of CoC data for consignments consisting of 100% PVoC exempted goods to the National Single window (UCR link) within 4 hours of verification.

6.3.5 KRA -DPC officers shall access to the local CoC data from the UCR link in the National Single window and pass customs entry for consignments whose CoC data are available in the link.

6.3.6 Where one or more products/ items declared in the registered customs entry are NOT found in the PVoC Exemption Certificate or Waiver letter or Diamond mark Permit, the INS-O shall raise demand note for payment of applicable inspection fees for the non- PVoC exempted goods by the clearing agent/ Importer.

6.3.7 Upon proof of payment of inspection fees as per clause 6.3.6, the INS-O shall conduct quality inspection on the non- PVOC exempted goods jointly with Customs officers and forward inspection report to OIC for review.

6.3.8 The OIC shall review INS-O report and where it is established that the non-PVOC exempted goods comply with the requirements of the relevant Kenya Standards or approved specification, recommend to HOD- INS issuance of CoC for the consignment.

6.3.9 The HOD-INS or his designate shall approve issuance of CoC and uploading of CoC data for the consignment to the National Single window (UCR link) to facilitate passing of registered customs entry by KRA-DPC officers as per clause 6.3.4 above.

ANNEXES
Annex 1: Application form for manufacturers

Annex 2: PVoC Exemption Certificate

Download The PDF Version by clicking on link below

Inspection procedure for handling PVoC exempted goods

Importers

Ensure their suppliers are conversant with import quality requirements specified in relevant Kenya Standards or approved specifications and that their consignments are accompanied with a Certificate of Conformity (CoC) from the appointed PVoC Agents.

Exporters

Ensure their products or goods meet the regulations and quality requirements of Kenya before shipment by carrying out tests based on relevant Kenya Standards or approved specifications and/or obtaining the necessary Certificate of Conformity (CoC) from the appointed PVoC Agents for all products subject to the PVoC program.

PVOC Partners

Six (6) inspection companies (PVoC Agents) namely; Messrs Bureau Veritas, Cotecna, China Certification & Inspection (Group) Inspection Co. Ltd, Intertek International, SGS and QISJ have been contracted by KEBS to undertake PVoC activities. The role of these agents is to undertake conformity assessment activities in the country of origin for products and vehicles being imported into Kenya. These activities include inspection, sampling, testing, sealing of full-load containers and issuance of COCs/ COIs/ CORs.

KEBS

Ensure that only quality goods gain entry into the country as provided for in the Standards Act Cap 496, Laws of Kenya and The Verification of Conformity to Kenya Standards of Imports Order, 2005 (Legal Notice No. 78 of 15th July 2005), thereby protecting consumer health and safety as well as environment in addition to promoting fair trade practices.

KRA

KRA’s mandate is Trade Facilitation, Border Security, Revenue Collection, Enforcement of prohibitions and restrictions. KRA will use the Certificate of Conformity as one of the reference document for cargo clearance.

PVOC SCOPE

In line with the Public Notice jointly issued by KEBS and KRA on 13th November, 2015, the requirement for inspection and issuance of Certificate of Conformity was expanded to cover ALL IMPORTS.These measures take effect for goods shipped from the country of supply/origin on or after 1st December 2015.

Goods already certified by KEBS under the Diamond Scheme shall be accepted based on the Diamond mark Certification Goods manufactured within the EAC partner states shall be cleared in line with the provision of the EAC SQMT.

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