KEBS

Proposal Stage

1.1

Formal requests to develop Kenya standard originate from the Manufacturers/service providers, consumers, members of the TC, Government Ministry, Corporate Body or NGO and submitted to the Managing Director, Kenya Bureau of Standards, for consideration by the SPC .

1.2

Once proposals for new work items have been received by the Secretariat, or the Secretariat determines that there is need to undertake development of a particular standard, TC secretary shall prepare a justification containing:

title, ·
scope, ·
purpose and application
- explain why the standard is needed e.g. the economic,commercial/industrial, safety, environmental, health, consumer protection, transfer of technology or other benefits of the proposal
main stakeholders to benefit from the standard i.e. who will be the main users of the standard
main stakeholders to benefit from the standard i.e. who will be the main users of the standard
mention any relevant problems in the industry or technology

1.3

The TC Secretary shall then either:

convene a TC meeting to consider the proposal or
circulate New work item ballot form together with the justification to
all TC members giving them 21 days to respond.

Committee stage

2.1	The TC secretary shall write a justification paper to be presented to the SPC for consideration containing the information in 1.2 and name of the TC, the date of TC acceptance of the project and any additional information raised by the TC.
2.2	The TC secretary shall obtain a CD number from his/her HOD for each of the approved projects. The CD number shall be in the form CD/X/Y: year.
2.3	The TC secretary shall open an electronic file whereby a copy of the preliminary Draft Standard. shall be filed at every stage from the request.
	Committee stage 2
	At this stage the preliminary draft is deliberated upon by the TC for the first time. The name of the draft now changes to committee draft. The TC secretary shall make changes to the draft as per the resolutions of the TC meeting. The Committee draft shall progress to the Public review stage if its accepted by the TC.

Public review stage

3.1	The TC secretary shall request for a KS number from Head of SIRC stating the title of the project and the date of the meeting that authorized the public review.
3.2	The TC secretary shall prepare a public review draft bearing changes mad at the committee stage .The the draft shall be water marked with words “public review draft”.
3.3	The TC secretary shall send the draft to selected organizations/departments that are likely to have interest in the standard. These include but are not limited to: TC members. Other manufacturers/service providers HOD Other relevant KEBS departments e.g. Testing services department, Quality assurance department, Import/Export department. Other National Standards Bodies and foreign bodies.
3.4	The TC Secretary shall also ensure that a copy of the draft is sent to respective editor for editing during the Public Review Period, and to Head of Trade affairs for notification to WTO.
3.5	The secretary shall attach a covering letter duly filled and the comments template giving a maximum of 60 days for the public review comments to be sent in.
4.6	The Public review draft shall progress to the balloting stage if accepted.

Balloting

4.1	The TC secretary shall prepare a ballot draft bearing a watermark reading “ballot draft”. The draft shall be prepared in harmony with ISO/IEC directives part 2.
4.2	The TC secretary shall send a copy of this prepared ballot draft to each TC member together with form STA/SDV/OP/03/F3 Ballot Form allowing the members 21 days to respond.
4.3	After the expiry of the 21 days’ period, the TC secretary shall compile the summary of balloting for Voting. Comments shall be attached to the summary of voting.
4.4	In case the draft meets the acceptance criteria but there are technical comments in opposition, the draft standard shall proceed to the next stage and the comments compiled to form a justification for review of the standard thereafter.
4.5	In case the draft does not meet the acceptance criteria the draft standard shall be referred back to the TC for further deliberations where the TC can decide to issue a Committee Draft, DKS or FDKS depending on how the issues are resolved.
4.6	In the event that the TC decides to abandon the project in total, the TC secretary shall communicate this decision to the SPC, giving all the reasons advanced by theTC, for further directions.
4.7	The final draft Kenya standard shall be forwarded to the relevant editor for final editing at least one month before the next scheduled SAC meeting.
4.8	The final draft Kenya standard shall progress to SAC stage if it meets the acceptance Criteria.

SAC

5.1	Director-SDI shall present the Kenya standards to SAC for approval.
5.2	The SAC may approve the draft subject to minor editorial changes made for clarity but which do not alter technical meaning of the text(s). One original copy of the now approved Kenya standard shall be signed by the MD and forwarded to Head of Publishing through the Director-SDI.
5.3	In the event that the SAC decision affects technical meaning of the draft, it shall be deferred to the relevant TC to look at the draft again in the light of the SAC proposal before the draft is presented at another SAC meeting after technical issues are clarified. The TC secretary shall be notified by Director-SDI of the specific areas that require re-examination by the TC.

Gazzettment of Standards

6.1	Within two weeks of the SAC meeting, Director (SDI) shall compile the list of approved standards for gazettment.
6.2	This list shall be forwarded to Head of Publishing who shall ensure the list is edited and proofread.
6.3	Once the list is proofread, the Head of Publishing shall forward it to Director (SDI).
6.4	The Director (SDI) shall forward this list to the legal department not later than 3 weeks after the SAC meeting for gazzetment.

Standards Developement Process